Muratec MFX-1200 Operations Instructions

MFX-1200/1600Operating InstructionsPlain-paper digital Fax/Copier/Printer

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12Creating or modifying a batch box . .

Advanced features6Press ENTER. The LCDasks which list you want to program into the program-mable one-touch:7Press until the list you want appears.8Pr

Advanced features5Press until Store Document appears.6Press ENTER. The LCDasks which storing menu you want to program into theprogrammable one-touch:7

Advanced featuresFax dialing with programmable one-touchTo dial a fax call using a programmable one-touch number:1Set your document in the ADF or on t

Advanced featuresYour machine has a number of security features to keep your private fax documentsprivate, avoid unwanted outside communication and ev

Advanced features6If you want security reception to begin now (and at this same time every day),skip to step 8.Otherwise, go on to step 7.7Use the num

Advanced featuresMasking the PINTo prevent unauthorized long-distance calls, some office telephone systems requireyou to enter a personal identificati

Advanced featuresImportant: While in PINMode 1, any autodialer numbers you use must includethe PIN. This also applies to autodialer numbers used with

Advanced features3Press ENTERto save the setting.Note: If you press ENTERwithout entering the PIN, the fax machine beeps,indicates No PINNumber on the

Advanced features4Depending on if you have already entered at least one number into theblocked numbers list, the LCDshows one of the following:or5If y

Advanced featuresUsing department codesYou can keep track of how your machine is used through its department code feature.When the department code set

Getting startedThis chapter describes how toset up your machine, operating tipsand some important settingsbefore you use your machinePackaging content

Advanced featuresTurning department code protection on and offImportant: This feature will work only if you ve activated the passcode protection(see p

Changing thedefault settingsThis chapter describes how to change the settings of yourmachine.Settings for transmission . . . . . . . . . . . . . . . .

Scan settingsDefault setting: Primary resolution: Normal, Primary contrast: NormalTwo different settings tell your machine how to scan documents.The i

Memory transmissionDefault setting: ON.Note: When the machine s memory is full, it can transmit only through the docu-ment feeder (real time transmiss

Print settingsYou can set three parameters for printing received fax messages:Print reduction rateReduction marginPaper save functionYou set all three

3Press ENTERto save the setting. The LCDshows the current reduction margin:4Use the numeric keypad to enter the reduction margin you want. If necessar

Changing the default settingsChanging the dialing pause lengthDefault setting: 2 seconds.The pause is set by the factory to last two seconds,but you c

Copy scan settingsDefault setting: Primary document type:Text, Primary contrast: NormalTwo different settings tell your machine how to scan documents.

Changing the copy auto reset timeDefault setting: 3 minutes.The machine returns to its initial condition automatically after a certain period oftime.Y

Changing the default settingsSetting the silent modeDefault setting: OFF.Silent mode allows you to mute the ringer, the alarm and the key tones.Ringer

1.1Getting startedPackaging contentsIncluded in your machines packaging:1. Main unit with 500-sheet paper cassette installed2. Drum cartridge 7. AC po

Changing the default settings= Low setting.12Press ENTERto save the setting.Setting Sleep mode (Energy saving mode)Default setting: 30 minutes.Your ma

Changing the default settings3Press ENTER.The LCDasks you to select Lower or Upper tray for copy exit.Press or until the tray you want appears.In th

Changing the default settingsPrint the Demo PageThe demo page provides a demonstration that highlights the features and functionsof the printer.To pri

Changing the default settings4Press ENTER.The LCDwill show:5Enter Subnet Mask address.6Press ENTER.The LCDwill show:7Enter default Gateway.8Press ENTE

Changing the default settingsThis page intentionally blank.4.13

Just in case Tips on caring for your machineWhat to do if problems occurGlossaryClearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . .

Just in case If an original document jams1If an original document jams in the ADFwhile scanning the document into thememory for faxing or copying,the

Just in case If a printout jams inside your machineTo clear a printout jammed inside your machine:Important: Be careful not to put your hand between t

Just in case If your machine s printouts develop quality problems, try to find the example belowthat matches your printout problem.When you find one w

Just in case 5.4Printouts have irregularitiesThe paper you re using may have absorbed moisture, per-haps due either to high humidity or water having b

1.2Getting started9ACpower switch Turns your fax machine on and off.10ACpower jack Where you plug in the ACpower cord.11Bypass tray Open and use th

Just in case Occasionally, your fax machine encounters some trouble transmitting or receivingdocuments.When it does, it alerts you with an alarm. You

Just in case What you see on the LCDWhat it means/What to doDocument Full You tried to enter an document into an F-Codebox, but the machine has reache

Just in case What you see on the LCDWhat it means/What to doMacro In Use You tried to change the function for a Soft key,but that Soft key has been pr

Just in case What you see on the LCDWhat it means/What to doPlease Supply Paper The paper cassette or bypass tray is out ofpaper. Supply paper to the

Just in case What you see on the LCDWhat it means/What to doToo Many Steps You tried to enter too many steps for a macro.You can enter up to 60 steps

Reception errorsR.1.1 The calling fax machine didn t respond to your fax machine.This can hap-pen if someone dials a wrong number or if the remote mac

Check Message printoutsWhen there s a problem with a fax call and your machine detects an error, it pro-duces an error printout headed by the words C

Just in case With proper installation and a little maintenance, your fax machine should give youdependable service for years to come.Although it requi

Just in case 5Open the inner cover fully.Important: You must hold the cover open. It won t stay open by itself.6Use the cloth with the rollers cleaner

Just in case General questionsQ: Where do I add ink or toner to make my fax machine s printouts darker?A: You can t adjust the darkness of an incoming

1.3Getting started1COPYlight Glows when the machine is in the Copy mode.2FAXlight Glows when the machine is in the Fax mode.3ALARMlight Glows when

Just in case Q: Can I transmit a document that s extra long?A: Yes, if the receiving fax machine is equipped to handle long documents.Manymachines hav

Just in case Receiving faxesQ: My fax never answers.What s wrong?A: Check to make sure your fax machine is properly connected to a working ACpower out

Just in case This glossary contains terms you may encounter when discussing or reading about faxmachines. Please use these definitions for reference o

Just in case Default The setting your machine will always refer to if no other action has been pro-grammed. For example, you can set the default for

Just in case Memory Internal document storage. In Muratec fax machines, random access memory inthe form of computer chips is used to store and hold

Just in case Redialing The dialing again,either manually or automatically controlled, of the mostrecently dialed fax or phone number.Automatic redial

Just in case This page intentionally blank.5.21

Appendix and index

GeneralType: Desktop plain paper facsimileCompatibility:MFX-1200:ITU-T Group 3MFX-1600:ITU-T Group 3 and Super Group 3Phone system: Public Switched Te

Scanning method: Flatbed CCDScanning width: 8.2 inch (Fax), 8.5 inch (Copy)Document size : (width height)ADF; single sheet:Maximum 8.5 inches 35.4

1.4Getting started13START Press to begin a fax transmission, reception or copying.14STOP Stops the current operation and ejects a document from the A

United States of AmericaFederal Communications Commission (FCC) informationRinger Equivalence Number (RENs):MFX-1200:AC REN, 0.4B;DC REN, 0.3.MFX-1600

This warranty is made by Muratec America, Inc. (hereafter referred to as Muratec ). This warranty isvalid only on Muratec products purchased and used

AAC power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1AC pow

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14COPYlight . . . . .

IInitial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18JJam

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6Pick an installation sp

Muratec America, Inc.6400 International ParkwaySuite 1500Plano, Texas 75093http://www.muratec.comMAI order number: OMMFX1200MML item number: D88-90020

1.5Getting startedPick an installation spotWhere should you install your fax machine? The location should be:Clean Dust buildup can damage your machi

1.6Getting startedInstalling the printing suppliesYour fax prints incoming faxes and copies with a reliable 600 dpi print engine.Yourfax requires two

Attach the paper-handling parts1Attach the document tray by inserting it into the appropriate holes, as shown.2Attach the extension paper tray by inse

1.8Getting startedTurning off the transport modeImportant: After unlocking the mirror carriage (see page 1.5), you must turn thetransport mode off by

Welcome Thank you!Thanks for selecting a Muratec fax machine for yourbusiness.Before you begin, please note that before your fax can beused and before

1.9Getting started2While pressing the release lever,slide the paper length guide to theposition for the paper size youwant to use.3Press down the pape

1.10Getting started6Press or until the recording paper size for the bypass tray you wantappears.In this example, we ve chosen Ltr.Note: You can set

1.11Getting startedChanging modesYou can use this machine not only as afax machine,but as a copier as well.Press COPY/FAXto change to the faxmode or c

1.12Getting startedEntering charactersSome settings give you a chance to enter characters; for your TTI, remote fax s nameor others.To enter letters o

1.13Getting startedSearching the functions using the cursor keyIn this manual, we explain the operation with short-cut operations (for example, wewill

Level one function Level two function Level three function Summary of setting Default setting PageA.Autodial Entries 1.One-touch Dial 01.Enter One-Tou

Level one function Level two function Level three function Summary of setting Default setting PageB. User Settings 2.Fax Settings 03.# of Rings Number

Level one function Level two function Level three function Summary of setting Default setting PageC. Other Settings 3.Department Code 01.Set Dept. Pro

1.17Getting startedLevel one function Level two function Level three function Summary of setting Default setting PageE.Print 1.List Print 15.Batch Box

1.18Getting startedEasyStart software is already installed on your Muratec fax machine. It guides youthrough the process of entering your machine s se

TrademarksMuratec, the Muratec logo and all Muratec fax product names contained herein aretrademarks of Muratec America, Inc.ENERGYSTARis a registered

1.19Getting started7The LCDnow asks if you want to set the calendar/clock to automaticallyrecognize daylight saving time (DST).When the setting is On,

Basic OperationsThis chapter describes the basicoperation of the transmission,reception and copyingSending faxes . . . . . . . . . . . . . . . . . .

2.1Basic operationGuidelinesYou can send a fax message using the ADF (Automatic Document Feeder) or FBS(Flatbed Scanner) glass.Before you begin the fa

2.2Basic operationResolution, grayscaleReviewing resolution and grayscale:Normal resolution (NORMon the control panel) is suitable for most typeddocum

2.3Basic operationMemory transmissionYour fax machine has a great memory! Take advantage of it, and you could:Save Time. By using your fax machines me

2.4Basic operationSending a fax using the ADF1Press COPY/FAXto change to Fax mode.2Insert the document face up, top edge first.And adjust the document

2.5Basic operationSending a fax using the FBS glass1Press COPY/FAXto change to Fax mode.2If theres a document in the ADF, remove it.3Open the platen c

2.6Basic operation12At the end of the operation, your fax machine beeps and displays:Important: Whenever you transmit a document, what actually appear

2.7Basic operationRedialingAutomatically fax redialingIf your fax call fails,your machine automatically redials it. In this Auto Redialmode, your fax

2.8Basic operationReviewing or canceling commandsYour fax machine can store many jobs in its memory.And it keeps track of eachone by assigning it a c

Where to set up your fax machineFollow these guidelines when setting up your fax machine:Away from direct sunlightTo avoid overheating, set up your fa

2.9Basic operationPrinting a delayed command listYour machine can print a command list which tells you:The command s identification numberThe phone nu

2.10Basic operationAnswering calls manuallyIn any reception mode, you can always answer calls manually if you have anoptional handset installed. Just

2.11Basic operationTel/Fax Ready modeThe Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes.Use it if: An optional handset is i

2.12Basic operationYour machine s copier featuresYour machine has the following copier features:Single copy (see the right column on this page)Stackin

2.13Basic operationStacking multiple copies1Press COPY/FAXto change to Copy mode.2Turn the sort setting off. (See page 2.16.)Note: The default setting

2.14Basic operationUsing the bypass trayWhen you need to use a size of paper not currently loaded in your machine s papercassette(s), or when you want

2.15Basic operationMaking copy settingsWhen the machine is in the Copy mode,the LCDshows:Number of pagesUse the numeric keypad to enter the desired nu

2.16Basic operationAdjust image contrastSetting the contrast allows you to compensate for any excessive light or darkness, ofthe document pages you ar

2.17Basic operationCombineNote: This feature is available only for MFX-1600 model.This feature allows you to copying from four one-sided originals to

2.18Basic operationCopy protectionWith such a versatile copier built right into your fax machine, you might want tomake sure it doesn t become too tem

Power requirementsPlug in the power cordPlug the power cord carefully and completely into awall outlet. Do not leave any portion of the electricalcord

2.19Basic operationYour fax machine can also be used as a phone, if you have an optional handsetinstalled.The following is a brief look at the machine

2.20Basic operationAttaching an optional handsetYou may purchase an optional handset for your fax machine. Here is how to attachthe handset.1Using a P

2.21Basic operationThis page intentionally blank.

This chapter describes convenient features of yourmachine.Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Your fax machine s autodialer stores your most frequently called phone and faxnumbers for instant recall so you don t have to remember them. Its somet

Call groupsAs you set up your autodialer, you may also want to set up call groups. These are setsof phone numbers that make it easy to send the same f

Advanced featuresIf you do want to enter or change the call group number, go on to step 12.If you do not want to enter or change this numbers call gro

Advanced featuresOne-touch fax dialingTo dial a fax call using a one-touch number:1Place the the document in the ADF, or on the FBSglass.2If you are u

Advanced featuresUsing speed-dial numbersYour fax machine will store up to 145 speed-dial numbers, designated by three-digitidentifier codes from 001

Advanced featuresIf you do not want to enter or change this numbers call group, skip to step 14.13Use the numeric keypad to enter the call groups for

Do not put furniture or equipment onthe power cordDo not put anything on or over the electrical powercord, and do not route the power cord under rugs

Fax dialing via speed-dialTo dial a fax call using a speed-dial number:1Place the document in the ADF, or on the FBSglass.2If you are using the FBSgla

Call group dialingIf you frequently send the same fax message to more than one location, store thegroup number into the one-touch key or speed-dial nu

Advanced featuresEasyDial directory dialingEasyDial directory dialing makes your autodialer even more like an electronicphone book. EasyDial sorts and

Advanced featuresThe fastest way to fax one document to many recipients is to broadcast it.In an ordinary broadcast, you send the fax as you normally

Advanced featuresTake advantage of lower evening and weekend long-distance rates with delayedtransmission. Your fax machine can store up to 99 delayed

Advanced featuresBatch transmission allows you to store multiple documents in an electronic basketthroughout the day and then fax that entire basket

Advanced features11Press ENTERto save the batch box information.To create or modify another batch box, repeat steps 2 11.To finish, press stop.Printin

Advanced featuresErasing a document stored in a batch boxTo erase a document stored in a batch box on your fax machine:1Press Program key,D,2,0,3,ENTE

Advanced featuresPolling allows someone to fax a document to you without having to make the call orpay for it.There are several kinds of polling:Regul

Advanced featuresNote: If you re using the Block Junk Fax feature (see pages 3.54 3.55), evenincoming calls which meet the passcode test must come fro

This page intentionally blank.

Advanced featuresYour fax machine has numerous special features to make your communication eas-ier.We ll cover them here.Soft keysSoft Keys are shortc

Advanced featuresMacro keysIf you perform the same operation repeatedly, you can automate the operation usinga macro.A macro is a series of the severa

Advanced features6Press the keys exactly as you operate the job you want to program into theMacro key.Note: You can program up to 60 steps.When it com

Advanced featuresErasing a Macro key1Press MACRO PROGRAMtwice,ENTER. The LCDshows:2Press the Macro key (M1 orM2) you want to erase. Here, we ve chosen

Advanced featuresFax & CopyWith the Fax & Copy feature turned on, your machine asks if you want to make acopy of a document each time it trans

Advanced features2Press or until the mode you want appears.Here, we ve chosen On.3Press ENTERto save the setting.Printing an activity journal manual

Advanced featuresTo set the printing one of these reports:1Press Program key,C,1,0,3,ENTER. The LCDshows:2Press or until the setting you want appear

Entering the cover page message1Press Program key,C,2,0,2,ENTER.2Use the one-touch keypad to enter a message for the cover page.Enter themessage the s

Advanced featuresTo use DRDon your fax machine:1Contact your phone company to make sure it has set up DRDservice for you. Ifpossible, also find out wh

Responding to a call requestIf someone requests a call from you during a fax communication, you ll hear a longring after the receiving machine has rec

These instructions are divided into the following sections.Getting started (page 1.1) describes how to set up yourmachine, operating tips and some imp

Relay box Receives documents,then relays them to other machines.Themachine that relays the document is called a hub .Your fax machine can eithersend

Advanced features12Next, the machine asks for your F-Code box s password. This is the passwordfor ITU-T-compatible F-Code fax transactions.The LCDshow

Advanced featuresErase Tx Doc Erasure of transmitted documents tells your machine if itshould erase a document from the box after a caller retrieves

Advanced features26Use the numeric keypad to enter the four-digit I.D. code for this F-Code box.Important: After completing this step, you must know t

7Press ENTER.If you ve entered an incorrect I.D. code, your fax machine rejects the attemptand returns to standby mode.If you ve entered the correct I

Advanced featuresErasing a document stored in a bulletin boxTo erase a stored document:1Press Program key,D,2,0,2,ENTERThe LCDshows:2Use the numeric k

3Press ENTER.The LCDshows:Note: If the F-Code security box is not storing any documents,the machinebriefly displays the following before returning to

Advanced features6Press ENTER.If you ve entered an incorrect I.D. code, your fax machine rejects the attemptand returns to standby mode.If you ve ente

Advanced features13Press START.If in step 10 you chose an immediate transmission, your fax machine begins dialing.If you chose a delayed command, the

Advanced featuresProgrammable one-touch keysUsing the power of programmable one-touch keysIn order to complete some operations on your machine,you may

Getting started Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1Parts of your machine

Advanced features4Press ENTER. The LCDasks which operation you want to program into the pro-grammable one-touch:Note: If changing a previously stored

Advanced features17Press ENTER.The LCDasks you for the type of confirmation report you want toset for this programmable one-touch number.18Press unti

Advanced features5Press until Communication appears.6Press ENTER. The LCDnow shows either:or7Use the numeric keypad to enter up to 230 fax numbers y

Advanced features18Press ENTER.The LCDasks if you want to send a cover page for this program-mable one-touch number.19Press until the mode you want a

Advanced features6Press ENTER. The LCDnow shows either:or7Use the numeric keypad to enter the number exactly as your machine shoulddial it, including

Advanced featuresNote: If changing a previously stored command, skip to step 7.5Press until Communication appears.6Press ENTER. The LCDnow shows eithe

Advanced features18Press ENTER.The LCDasks you to select a contrast mode for each programma-ble one-touch number.19Press until the mode you want appe

Advanced featuresNote: If changing a previously stored command, skip to step 7.5Press until Communication appears.6Press ENTER. The LCDnow shows eithe

Advanced featuresProgramming a batch transmissionFor this operation to work, two things must be true:The batch box you re using must exist on your fax

Advanced features13Press ENTER.The LCDasks if you want to turn the Fax & Copy feature on oroff for this programmable one-touch number.14Press unt