Muratec OFFICEBRIDGE ONLINE User Manual

OfficeBridge OnlineUser’s Guidefor MFX-1300MFX-1700

8(1) Automatic DistributionThe received fax documents are not printed but instead are automatically stored in the individual boxes ofusers registered

To add or remove the OfficeBridge utilities:Note: For Windows®XP or Windows®2000 or Windows NT®, log on to Windows as a member of theAdministrators gr

Uninstalling the OfficeBridge OnlineUtilitiesNote: For Windows®XP or Windows®2000 or Windows NT®, log on to Windows as a member of theAdministrators g

100InstallingReference ManualInstalling the Reference Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Installing the Reference ManualMuratec OfficeBridge Online Reference Manual — This is the online manual referring how to setup andoperate OfficeBridge

In case of the OfficeBridge Online Utilities — InfoMonitor or TWAIN connec-tor — has been not installed into your computer:1Insert the OfficeBridge O

7To finish the installing, click Finish.103

Uninstalling the Reference ManualNote: For Windows®XP or Windows®2000 or Windows NT®, log on to Windows as a member of theAdministrators group.Note: A

TroubleshootingTrouble with screen operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106Trouble

TroubleCannot connect to “OfficeBridge Online”The size of the characters is differ-ent from the manual capturescreen.The size of tables, space between

TroubleWhen more than one web browserwas started, when “OfficeBridgeOnline” was accessed, the “Log inagain” message was displayed.When fax sending is

9Network Scanner(1) Scan the documentChange the main unit to the Scan mode by pressing FAX/COPY/SCANkey.Enter the User ID then load the document in th

TroubleNewly arrived document monitor-ing settings were made but evenwhen a new document arrives, thenotice screen is not displayed.Download frequentl

TroubleCannot print with the “OfficeBridgeOnline” printer.The “OfficeBridge Online” printerconnection status is not “offline”,but the print document b

110AppendixSpecifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

SpecificationsBasic specificationsOperating System Windows®95 Service Pack 1 or later. (English version)Windows®98 (English version)Windows®Me (Englis

PC-FAXOriginal document size Letter , A4Resolution 600 x 600 dpi equivalentEncoding method MH / MR / MMR / JBIG(MFX-1700 only)Compatibility Super G3Tr

Printer & Fax driver operational environmentOperating System Windows®95 Service Pack 1 or later. (English version)Windows®98 (English version)Wind

Muratec America, Inc.3301 E. Plano Parkway Suite 100Plano, Texas 75074http://www.muratec.comMuratec (UK), Ltd.Tempus Court Onslow StreetGuildford, Sur

10Bulletin BoardOutlineBulletin Board is a function that makes it possible to share brief information among registered users.(1) RegistrationA documen

Circular Board11OutlineThis function specifies the users and circulates a document for viewing among users registered in theCircular Board.(1) ScanA r

12Processing RequestOutlineProcessing Request is a function that attaches deadlines and comments to information read using the unitand then requests p

13Network PrinterOutlineNetwork Printer is a function that uses the unit on the LAN as a network printer. Printouts with a maxi-mum size of Letter (or

14Internet transmission & receptionOutlineInternet fax transmission:OfficeBridge Online allows you to transmit documents over the Internet to anot

15InfoMonitorWhat is the InfoMonitor?“InfoMonitor” is an application that is connected to “OfficeBridge Online” and monitors and downloads New docu-me

Machine configurationSetting the IP Address, Subnet mask and Gateway Address . . . . . . . . . . . . . . . . . . . . . . . . 17Setting your Time Zone

Setting the IP Address, Subnet maskand Gateway AddressTo use the OfficeBridge Online on the Web browser such as “Microsoft Internet Explorer” (4.0 or

Do not place anything on the equipment thatcontains water or chemical drug.Do not place articles on the equipment such asflower vases, potted plants,

Setting your Time Zone“Time Zone” setting is added to the “User Install” by pressing Program, I.The Time Zone is required as part of the E-mail header

Confirming the MAC AddressMAC Address is the hardware address, often refered to as MAC (Media Access Control) address that is assignedto the equipment

OfficeBridge Online screenStartup the OfficeBridge Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Startup the OfficeBridge Online1Startup “Microsoft Internet Explorer” (4.0 or later) or “Netscape Communicator” (4.5 or Later).Note: Use the latest br

Access to an Administration toolsAdministration tool is the program that enables adjustment of settings and registration of your unit with a Webbrowse

Login the Personal screen1Click User ID you want to login on the User list screen.2Enter the login password.Note: If the password is not set, this scr

3The Personal screen will appear.For information of using the Personal screen, refer to “Explanation ofOfficeBridge Online screen” on Chapter 1 of the

User RegistrationTo use any of OfficeBridge Online features, the person must be registered as an OfficeBridge Online user.You can register up to 50 us

26PC-FAX Transmission& ReceptionPC-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PC-FAX TransmissionSend the document from the software applicationThe OfficeBridge Online allows you to send the documents created on your PC using va

1AcknowledgementPrefaceThank you for purchasing Muratec OfficeBridge Online. This User’s Guide describes the operation proce-dures of the fax main uni

4The OfficeBridge Online User login screen will appear.(1) Enter the User ID and password.Note: If the password is not set, do not need to enter it.(2

6The screen will change to the “Personal Outbox” screen.You can confirm the sending command status on this screen.If you want to cancel the fax sendin

Send the document from specified boxYou can send the document stored in the specified box of the main unit to other fax machine.1Login the Personal sc

3Select the document you want to send.(1) Check the document you want to send.(2) Select “Sent” from action menu.(3) Click Execute.4The “Document Send

5Click Send.6The screen will change to the “Personal Outbox” screen.You can confirm the sending command status on this screen.If you want to cancel th

PC-FAX ReceptionAccording to the “Received fax forwarding” setting, the received fax document will be stored in the specified boxwithout printing on p

Note: If the “InforMonitor” (see page 15 and 95) is installed and setup its configurations, when you have got anew message in your box, the new messag

“Received Fax forwarding” settingYou can create up to 100 rules for the received fax messages (Delivery setting), and also create a rule for thereceiv

4Press ENTER. If you select “On” in step 3, the machine asks you to print setting.You can select All or Not-Routed.All: The machine prints all receive

Enable the “Received Fax print” setting:To enable this setting, press the Soft key which assigned “Received Fax Print.” (see above).When the light nex

ContentsSafety precautionsAcknowledgement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Network ScannerNetwork Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Network ScannerThe scanned image is stored in the Personal Inbox of registered user. You can retrieve the scanned image fromyour PC in the PDF or TIF

Setting Scan parameterThe following settings instruct your machine how to scan documents when using the Scan mode. The default set-tings are right for

Setting Scan modeThe following settings instruct your machine how to scan documents when using the Scan mode.• Save Method — You can select the follow

3Press to select “02 Subject Select”.4Press ENTER.5Press or to select the subject for scan data file.6Press STOP to return to the standby mode.Creat

To set the Scan mode prompt:If this setting is set to On, the machine will ask you to set the Scan mode settings — Save Method, Subject Selectand Scan

Scanning the documentThe scanned document will be stored in the Personal Inbox of the specific UserID you entered.To scan the document:1Press COPY / F

Using Speed dial number:1. Press the SPEED DIAL/TEL INDEX.2. Use the numeric keypad to enter three-digit identifier of the UserID you want to send.Dir

12When the scanning is done, the LCD will show:If you want to scan more pages, proceed to step 13.Otherwise, press START to finish scanning, and the m

Download the scanned image fromthe Personal screenFollow this procedure to download the scanned image from the Personal screen.1Login the Personal scr

Bulletin board / Distribution / Processing request Bulletin board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4Select file format, PDF or TIFF. Then click “Download.”5The file will be opened with application software installed in your Windows.Note: According t

Download the scanned image fromapplication softwareNote: To be able to use this feature, install the Muratec OfficeBridge Online TWAIN Connector first

5Select the User ID and enter the Password. Then click OK. The following dialog box will appear.The “Muratec OfficeBridge Online TWAIN Connector” scre

I [Select server] buttonWhen you want to access to other server (OfficeBridge Online), click this button and enter the IP Address,then click OK. Then

Bulletin boardDistributionProcessing requestBulletin board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Bulletin boardBulletin Board is a function that makes it possible to share brief information among registered users.The basic operation for the Bullet

Post the document to the Bulletin board1Scan the document you wan to post to the Bulletin board.Regarding scanning document, refer to “Scanning the do

View the posted documentNote: If “InfoMonitor” (see pages 15 and 95) is left running, it will automatically notify registered users when anew bulletin

DistributionThis function allows you to send a document to multiple registered users at a time.The basic operation for the Distribution functionThe op

Distribute the document to registered users1Login the Personal screen. (See page 23.)2Distribute the document.(1) Select the document you want to send

About the ManualsUser’s Guide (on the CD) (this book):This User’s Guide describes the basically operation procedures of the OfficeBridge Online, as we

Processing requestProcessing Request is a function that attaches deadlines and comments to information read using the unit andthen requests processing

1A fax is received from an external location.2The processing requester checks the fax document in the Personal Inbox and sets a processing deadline fo

Note: The time of deadline can be changed on “Administration Tools” screen, below.Click “Process priority setting” under [Operation settings].Note: A

4When the person in charge of processing completed the requested processing, he or she specifies when theprocessing is completed.(1) Select the docume

Network PrinterNetwork Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Network PrinterThe OfficeBridge Online allows you to print documents created on your PC using various software applications.Note: To be able to use th

3Specify the required settings.Note: For detail about printer driver functions, refer to the Help.4Print the document.Note: You can cancel a print job

Canceling a printing jobCanceling a print job in progressYou can cancel a print job in progress by pressing STOP on the main unit.1During printing, th

Acceptable paper sizeThe Muratec MFX-1x OBonline Printer driversupports printing on the following paper size. This also indi-cates the paper source wh

Paper Mismatch errorIf the size of paper in the paper cassette does not match the paper size you specified on the printer proper-ties, your unit will

Summary ofMajor FeaturesWhat is the OfficeBridge Online? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

68Internet FAXTransmission & ReceptionSetting the Internet Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Setting the Internet ParametersPre Installation informationFor the Internet Fax feature to work properly, certain information must be set in advance.

7 SMTP Server Name or IP Address : The SMTP mail server name or the SMTP server IP Address.8 SMTP User ID : SMTP server user name.9 SMTP Password : SM

Setting the e-mail environment1Access to the Administration Tools. (See page 22.)2Click “E-mail environment” under [Setup].3Fill in each of the follow

Internet Fax sendingSending the document from your machineBasic operationYou can send the document via LAN to single or multiple e-mail addresses. The

Using Speed dial number:1. Press the SPEED DIAL/TEL INDEX.2. Use the numeric keypad to enter three-digit identifier of the e-mailaddress you want to s

6If you have more documents to scan, press NEXT DOC during scan-ning. Then proceed to step 7. Otherwise, skip to step 8.7When the scanning is done, th

7To add more e-mail addresses, repeat steps 4 to 6.You can send up to 210 numbers for a broadcast.Note: If you enter characters by mistake, press CANC

5Enter Group number (0 - 32).Note: If you want to send a e-mail to several groups at a time, press BROADCAST then repeat steps 4–5.6After you have ent

Use the Speed dial numbers to send up to 145 destinations.Up to 10 e-mail addresses and up to 30 fax numbers can be entered directly.6If you enter the

6What is the OfficeBridge Online?OfficeBridge Online is a system that allows documents that have been sent or received to be handled as elec-tronic da

E-mail Subject and text messageThe OfficeBridge Online will automatically add the default Subject and text message to all outgoing e-mails.The default

Select the e-mail Subject and text messageNote: The Subject and text message selected in this setting effects for all e-mail transmissions from yourma

Send the document from specified boxYou can send the document stored in the specified box to another Internet Fax or a PC.1Login the Personal screen.

3Select the document you want to send.(1) Check the document you want to send.(2) Select “Sent” from action menu.(3) Click Execute.4The “Document Send

5In Internet fax sending, the following default subject and text message are added automatically to outgoinge-mail.Subject :Internet Facsimile Message

Send the e-mail from application softwareNote: To be able to use this feature, install the Muratec OfficeBridge Online Fax driver first. (See page 90.

4The OfficeBridge Online User login screen will appear.(1) Enter the User ID and password.Note: If the password is not set, do not need to enter it.(2

6The screen will change to the “Personal Outbox” screen.You can confirm the sending command status on this screen.85

Internet Fax ReceptionAccording to the “Received fax forwarding” setting, the incoming e-mail will be stored in the specified box withoutprinting on p

Note: If the “InforMonitor” (see pages 15 and 95) is installed and setup its configurations, when you have gota new message in your box, the new messa

7PC-FAX Transmission & ReceptionShared Box AreaIndividual Box AreaWhat is an individual box?This is a box possessed individually by a registered u

Forwarding received e-mail to faxThere are two way of forwarding the received e-mail to other fax machine.One way is set by “Received fax forwarding s

Accepting / Rejecting Fax Forwarding requestWith “Administration Tools”, you can set conditions on whether you reject or accept Fax Forwarding request

90Installing the OfficeBridge Online Printer & Fax driverInstalling Printer & Fax driver . . . . . . . . . . . . . . . . . . . . . . . . . . .

Installing Printer & Fax driverMuratec OfficeBridge Online Printer driver (MFX1x OBonline Printer) — This is the printer driver thatallows you to

6The “Select Components” dialog box will appear.Select driver you want to install and click Next.Note: The OfficeBridge Online Port must be installed.

Uninstalling Printer & Fax driverNote: For Windows®XP or Windows®2000 or Windows NT®, log on to Windows as a member of theAdministrators group.Not

94Installingthe OfficeBridge OnlineUtilitiesInstalling the OfficeBridge Online Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Installing the OfficeBridge OnlineUtilitiesMuratec OfficeBridge Online InfoMonitor — Activating this software let the users of OfficeBridge Onlineknow

5The “Choose Destination Location” dialog box will appear.Specify the location where you wan to install the utilities andclick Next.6The “Select Compo

10Confirm the installation components, click Next.11To finish the installing, click Finish.97